Appeals

Appeal for Satisfactory Academic Progress (SAP)

Financial Aid eligibility is determined in compliance with federal and state regulations, and institutional policies, and does not discriminate on the basis of race, religion, color, national origin, gender, age, disability, medical condition, sexual orientation or other legally protected basis. If you wish to file a grievance, you should follow the directions outlined in the college catalog.

If you do not meet the satisfactory academic progress standards to receive aid, you may be eligible to appeal. Appeals are to be submitted in writing only. If you are approved on appeal, your academic performance will be reviewed at the end of each term.

If you are approved on appeal and fail to meet the following guidelines, you will be denied aid and will not be eligible to appeal again until the following award year:

  1. Take coursework that is applicable to your degree or certificate program; and
  2. Successfully complete at minimum 75% of all courses attempted in each term following the appeal approval; and
  3. Complete all coursework with a term GPA of 2.0 or higher in each term following the appeal approval; and
  4. You are within the maximum time frame allowed in any prior appeal

1. In order for you to be eligible to appeal the denial of aid due to not successfully completing courses with a cumulative GPA of at least 2.0 and/or due to not successfully completed at least 75% of all coursework with Sacramento City College, you must provide the following documentation that covers all periods of enrollment:

  • Medical documentation that supports that you were medically unable to attend classes for reasons beyond your control; or
  • Verification (obituary or death certificate) of a death in your immediate family. Immediate family for purposes of a financial aid appeal is parents, siblings, children, spouse or grandparents; or
  • Verification of military orders for military personnel and their families that have been temporarily reassigned or called to active service; or
  • Verification of natural disasters beyond your control that impacted your academic performance; or
  • Personal tragedies that were beyond your control and are documented by a 3rd party professional, i.e. police, courts or medical; and
  • Statement from you detailing the reason for the deficiencies, what action has been taken to ensure it will not occur in the future; and
  • An academic plan developed by Sacramento City College

2. To be eligible to appeal the denial of aid due to having already completed a degree (including a foreign degree) or for having attempted 72 or more units or for having attempted 150% of all the units required for a certificate program (this total attempted units includes completed units from other colleges), you must provide the following documentation:

  • If you have 72 or more units attempted or have attempted 150% of the units required for a certificate: statement detailing the reason for any deficiencies and/or reasons for not remaining at this level of education and what action has been taken to ensure it will not occur in the future; or
  • If you have completed a degree: explain why you are not currently using the degree you have completed and why you are returning to a community college; and
  • An academic plan developed by Sacramento City College

3. If you have attempted 120 or more units, you are not eligible to appeal the denial of aid regardless of the reason (this total attempted units includes completed units from other colleges). If you have been previously approved on an appeal you may remain eligible if you:

  • Take coursework that is applicable to your degree or certificate program; and
  • Successfully completed at minimum 75% of all courses attempted in each term following the appeal approval; and
  • Complete all coursework with a term GPA of 2.0 or higher in each term following the appeal approval; and
  • You are within the maximum time frame allowed in any prior appeal

4. If you do not submit documentation to support your appeal for all periods of deficiency, your appeal is subject to be denied.

Once an appeal decision has been rendered, the appeal decision is final and cannot be appealed for the remainder of the year. Once you have resolved your deficiencies and meet the satisfactory academic progress criteria, you must notify the Financial Aid Office to re-evaluate your financial aid eligibility.

For more detail information on SAP appeal eligibility please click here.

Consortium

A Consortium Agreement is an agreement between the other Los Rios Community College District (LRCCD) Colleges and Sacramento City College (SCC) to allow students to enroll in classes concurrently at other campuses within the Los Rios Community College District and have those class units be applied towards their financial aid eligibility at SCC. In order for units being taken at other LRCCD campuses to be accepted, the student must meet the following guidelines:

  • SCC must be the school you intend to graduate or transfer from
  • You must meet with a counselor to confirm that the courses you are taking at the other college in the district can be applied to your degree or transfer program

Units taken concurrently with enrollment at SCC and another LRCCD college through a Consortium Agreement will also be included in the calculation for all SAP standards.

If this describes your situation, you may submit a Consortium Agreement Request Form below.

IMPORTANT NOTE: The deadlines to submit a Consortium Agreement Request are

2012-2013 School Year

  • Fall 2013: October 10, 2013
  • Spring 2014: March 6, 2013
  • Summer 2014: June 26, 2013

Appeal for Special Circumstance

Your financial aid eligibility was initially determined based on the information you reported on your FAFSA regarding your prior year income.  However, if you have experienced changes that have created extraordinary circumstances, this process will enable you to request a review of your situation.  Our review may result in a change to your EFC and increased eligibility.  Any changes to your award will be based on funding available at the time of review, and will be retroactive to the beginning of the school year.

The types of situations that warrant review are limited to:

  • LOSS OF INCOME/RESOURCES: (This does NOT apply to students who voluntarily quit a job to attend school). Death, Divorce, Layoff, Unemployment, Disability, Retirement, Social Security, Veterans Benefits, Child or Spousal Support
  • MEDICAL AND DENTAL COSTS: Only costs NOT covered by insurance, and that are incurred during the academic year.
  • DEPENDENT CARE EXPENSES
  • OTHER: Other unusual circumstances not listed above.

If you decide that you want to submit an Appeal for Special Circumstances, you will need to:

  • Provide a detailed, written statement explaining the special circumstance, including the reason(s) and specific date of change.
  • Attach supporting documentation listed on the appeal form.

IMPORTANT NOTE: The deadline to submit all required documentation is:

2013-2014 School Year

  • Fall 2013: November 21, 2013
  • Spring 2014: April 24, 2014
  • Summer 2014: July 10, 2014

Download the 2013-2014 Appeal for Special Circumstances Form

Appeal for Dependency Override

You are considered an Independent Student if any one of the following applies to you:

  • You are or will be at least 24 years by January 1 2012 (born before January 1, 1989).
  • You are married, or separated but not divorced.
  • You will be working on a master’s or doctorate program at the beginning of the 2012-2013 school year.
  • You are currently serving on active duty in the U.S. Armed Forces for purposes other than training.
  • You are a veteran of the U.S. Armed Forces.
  • You have children who will receive more than half of their support from you between July 1, 2012 and June 30, 2013.
  • You have dependents (other than your children or spouse) who live with you and who receive more than half of their support from you, now and through June 30, 2013.
  • At any time since you turned age 13, both of your parents were deceased, you were in foster care, or you were a dependent or ward of the court.
  • As of today, you are an emancipated minor as determined by a court in your state of legal residence.
  • As of today, you are in legal guardianship as determined by a court in your state of legal residence.
  • At any time on or after July 1, 2011, your high school or school district homeless liaison determined that you were an unaccompanied youth who was homeless.
  • At any time on or after July 1, 2011, the director of an emergency shelter or transitional housing program funded by the U.S. Department of Housing and Urban Development determined that you were an unaccompanied youth who was homeless.
  • At any time on or after July 1, 2011, the director of a runaway or homeless youth basic center or transitional living program determined that you were an unaccompanied youth who was homeless or were self-supporting and at risk of being homeless.

If you do not meet any of the criteria listed above and feel your circumstances warrant review for independent status, you may submit an Appeal for Dependency Override.

IMPORTANT: Deadlines to submit appeals are:

  • Fall 2013: November 21, 2012
  • Spring 2014: April 24, 2013
  • Summer 2014: July 10, 2013

If you are considered an Independent Student, only your information (and your spouse’s, if you are married) is used to calculate the expected family contribution. If you are a Dependent Student, your parents’ income information is also used.

Appeal for Selective Services

All men aged 18-25 are required to register with the Selective Service System.

Men exempt from the requirement to register include:

  1. Males currently in the U.S. Armed Forces and on active duty (this exception does not apply to members of the Reserve and National Guard who are not on active duty)
  2. Males who are not yet 18 at the time that they complete the Free Application for Federal Student Aid (FAFSA)
  3. Males born before 1960
  4. Citizens of the Republic of Palau
  5. Citizens of the Republic of the Marshall Islands, or the Federated States of Micronesia are not required to be registered during their first year in the U.S.; however, citizens of the Republic of the Marshall Islands or the Federated States of Micronesia who live in the United States for more than one year for any reason except as a student or employee of the government of his homeland must register with Selective Service.
  6. Noncitizens who first entered the U.S. after they turned 26 are not required to register. If a male immigrant can show proof that he first entered the U.S. when he was 26 or older, he is clearly not required to be registered. The student’s entry documentation is enough to show whether he was required to register.
  7. Noncitizens who entered the U.S. as lawful nonimmigrants on a valid visa and remained in the U.S. on the terms of that visa after they turned 26.

If you are age 26 or older and did not register, and you do not meet one of the exemption criteria above, you must submit a Selective Service Status Letter to our office with an explanation of why you did not register. You may request a Status Letter at www.sss.gov.

If you are between 18-25 years of age and are required to register, and have not registered, you must do one of the following:

  1. Answer “Male” to item 21 and “Register Me” to item 22 on your SAR
  2. Complete a Selective Service Registration form at your local post office
  3. Register online at www.sss.gov

If you believe that you have already registered, please contact Selective Service at 847-688-6888.