Facilities at Sacramento City College are available for use by faculty, staff, and students for College related internal functions and events. The Facilities office schedules all events, meetings or any campus related function that is not a “credit class”.
For an event to qualify as a “campus event,” it must meet the following criteria (LRCCD Policy P-1511):
- Its primary purpose is to support the campus mission.
- The activity/event must be under control/supervision of a District employee for the duration of the event.
- Any fees charged for the event are deposited into District/Campus accounts and used to support activities or campus programs.
For activities not meeting all of the criteria, please refer to the Facility Use – Community Events webpage.
Process for Scheduling Facilities
Requests to use facilities for campus events must be on the Scheduling Campus Facilities Form and submitted to Facilities/Operations. If you already submitted a Scheduling Campus Facilities form and need to include a diagram, please submit your set-up information on the Event Layout Form.
After requestors complete the Scheduling Campus Facilities Form it will submit to our office. Upon receiving your request and depending on the type of facility requested, we will check availability on our Facilities Use Calendar, as well as class schedules if it is a classroom. If the room is available, we will add it to our Facilities Use Calendar and email a confirmation back to requestor. If the room is not available, we will find another room and notify requestor.
If your event requires a set up, you will be instructed to complete that section on the Scheduling Campus Facilities form. Depending on the set up, you may have to submit an Event Layout Form to specify arrangement of tables, chairs, etc. This form will need to be submitted separate from the Scheduling Campus Facilities form as it must be printed and handwritten then either scanned and emailed to Amy Virdure, hand delivered or sent through intercampus mail.
Frequently Asked Questions
1. How are campus events categorized?
Use of events are categorized as either College Use or a Rental. District regulations do not allow “co-sponsorships”.
2. What facilities can I reserve?
We schedule Non-Instructional Facilities: RHN 258, LRC 105, City Café #1, City Café #2, SOG 119, and Instructional-Facilities (classrooms & smart rooms) around credit classes.
Student Center West Hall, Cultural Awareness Center, and the Veterans Resource Center are scheduled through Student Leadership & Development.
Labs and department conference rooms are scheduled through the corresponding Division Offices.
3. What forms do I need to fill out to reserve spaces?
Non-Instructional & Instructional Facilities complete the Scheduling Campus Facilities Form. Requests will not be accepted over the phone and/or without paperwork.
Student Center West Hall, Cultural Awareness Center & Veterans Resource Center complete the Student Leadership & Development Event Request Form and return via email or hand deliver to Chris Torres in Student Leadership & Development.
4. How do I get the media equipment I need?
For audio systems, screen set-up, more elaborate media needs or tutorials for permanently installed equipment, fill out Media Services Event Support Request Form and/or contact Media Services. For use of media equipment for which you do not need staff support, including digital projectors, laptops, and other portable AV equipment, you may check out this equipment from Instructional Media, 916-558-2671. Staff ID required.
5. What about tables, chairs and other set up needs?
Any tables, chairs, etc. that you require for your event need to be indicated on the Scheduling Campus Facilities Form. Set ups will not be accepted with less than 2 weeks’ notice. If you already submitted a Scheduling Campus Facilities form and need to include a diagram, please submit your set-up information on the Event Layout Form.
6. How soon will I receive a confirmation for my request?
Please keep in mind that we receive many requests per day and try to get through them in as timely matter as possible. Requests are typically prioritized by the date of the event so we can accommodate those that are approaching soonest. To provide an effective and consistent schedule of rooms, requests will not be accepted over the phone and/or without paperwork.