“A” Frame Procedures
“A” Frames may be used by campus divisions and departments. These frames are issued by the Operations Division Office staff, following the submittal of an “A” Frame Agreement. The following guidelines have been established for the use of these frames:
- Users must request the “A” Frames at least 3 days in advance.
- Users must complete the “A” Frame Agreement and have it signed by the appropriate administrator PRIOR to picking up the frames.
- Ops. staff will assign the “A” Frames (users will not pick out their own), and will record the numbers.
- The User will verify the numbers and sign the form prior to removing them from the Ops. area.
- If the frames are to be returned after Operations has closed, it is incumbent upon the User to make sure they are secured, as they are responsible for the frames until the return can be confirmed by Operations.
- Upon return, Ops. staff will verify the numbers returned with the User.
- Missing frames will be charged to the User – no exceptions.
- Posting Regulations (LRCCD R-1313, 4.0) will be followed at all times.
Nearly every office has a copier and the maintenance and use of these is important. If you have a copier with a maintenance agreement, you will need to do a purchase order for that maintenance. However, if you have an institutional copier, Operations will generate purchase orders for the maintenance of those copiers. If you’re not sure if you are under the institutional account, please contact Louisa at 916-558-2543.
For toner for institutional copiers you should call the number on the copier repair company sticker on the front of your machine. The charge for these comes out of the purchase order Operations generates. If you do not have an institutional copier you will need to work this through your division.
Facilities Space Inventory
From the Los Rios Community College District Facilities Management cover page:
The Facilities Space Inventory data and drawings in the binder (sic) indicate the building names, numbers, room numbers, room uses, and other data as it appears in the State mandated Facilities Space Inventory.
The names and numbers of the buildings, the room uses, and numbers, are considered the official nomenclature for our campus. These data have also been loaded into Peoplesoft that, in turn, drives classroom numbering.
Floor plans and supporting data for buildings can be requested through Operations. Although this information is not confidential, Operations would prefer to provide it primarily to division offices.
Document: Building information
Cleaning And Maintenance
Campus Maintenance encompasses a myriad of things. To provide information on the most frequently asked about items, we provide the following information on clocks, pencil sharpeners, carpeting, painting, plumbing issues, roof leaks, and specialty cleaning (chairs, etc.)
If you would like to have your carpet cleaned, repaired, or replaced, you will need to submit a work order. See “Work Order” for instructions on completing this form.
All classrooms, labs, gathering areas, and large office areas should have a clock. Individual offices are not provided clocks by the campus. If the clock is not operating or the time is incorrect, call Operations for corrections.
We will provide nameplates for all full-time permanent instructors, supervisors, and deans/managers. The nameplates are a silver arched frame with a removable front for instructors and a black arched frame for supervisors and deans/managers. You will need to submit a work order to request a nameplate.
The Facilities Management Division does all of the campus painting. If you would like an area painted, submit a work order. See “Work Order” for instructions on completing this form. At no time should any employee or student paint any room.
All classrooms and labs should have a pencil sharpener installed. If there is a problem with the sharpener, please call or email us for repair or replacement.
If you know of a toilet, sink, or water fountain that’s plugged, one that doesn’t operate, or one that is overflowing, please contact Operations right away and we will send someone out to address this.
For minor repairs that are not an emergency, please submit a work order. If the repair that is required could cause an injury or impact property, please call Operations right away.
Roof leaks are considered an emergency and should be called in as soon as they are noticed. We will send someone out to check the leak and to address clean up.
If you find you need a sign made, please submit a work order with details on wording.
If you have a chair you need cleaned, submit a work order. See “Work Order” for instructions on completing this form. If a chalkboard or markerboard is not being properly cleaned, please call Operations.
Contact: Louisa Melo, 916-558-2543