Safety and Regulatory Programs

Safety and Regulatory Programs: Americans with Disabilities Act (ADA), Chemical Hygiene Program, Equipment Permit Program (Elevators, Boilers, etc), Ergonomics, Fire Extinguisher Program, Fuel Program, Global Harmonization System (Previously MDSD Program), Injury Illness Prevention Program, Indoor Air Quality, OSHA Coordination and Inspections, Safety Inspections and Training Programs,

Architectural Barrier Removal

One of the many programs Operations has oversight on is the removal of barriers for our disabled users.  This includes monitoring elevators, lifts, and automatic doors, as well as reviewing building and room accesses.

The Architectural Barrier Removal Program was established in 2004 with a re-audit accomplished in 2007, 2010, and 2014.  These audits review campus areas to assure every effort is made to comply with ADA regulations, but to also go a step further in assuring that all of our users are not limited by access.

If you would like additional information on this program, we invite you to contact Karen in Operations at x.2453.

Blood-Born Pathogens Program Chemical Hygiene Program

The District Office General Services Risk Management Department is the primary contact on Bloodborn Pathogen Programs for the district.  Operations maintains information on this program also, which may be viewed any time during business hours.  Additionally, current program information may be viewed on the district website:  http://www.losrios.edu/~risk/BBP.php

(You must be at a district computer to access this program.)

Chemical Hygiene Plan

A copy of the Chemical Hygiene Program is maintained in the Operations Office.  The Chemical Hygiene Officer for Sacramento City College is Varnell Crankfield, For more information on this program, please contact Mr. Crankfield or check the district website:  http://www.losrios.edu/~risk/CHP.php

(You must be at a district computer to access this program.)

Emergency Response

Operations works closely with the Vice President of Administration’s office as well as the Los Rios Police Department to assure emergency situations are rapidly attended.

If you have an emergency, please be sure to contact the Los Rios Police Department at x.2221.  If Operations is required to respond, they will contact us for assistance.

Ergonomics

Ergonomics is defined as “the study of how a workplace and the equipment used there can best be designed for comfort, efficiency, safety, and productivity”.

The Los Rios Community College District has a comprehensive program, which can be found on-line at http://www.losrios.edu/~risk/ergo.php.  You will need to be at a district computer to locate this.

If you have an ergonomics need or issue, please have your dean/manager contact the VPA office.  They will arrange with the District Office for an ergonomics review.  Once this is complete, the district office supplies the information to the campus.  Operations assists in the completion of needed work and will accomplish purchasing of specific items, if needed.

Please check the “Ergonomics Tips from the LRCCD Website” on the Operations page.

Fire Extinguishers

Sacramento City College has numerous fire extinguishers around campus and are located in specific areas as per fire department regulations.  Please note that all locations do not require fire extinguishers.

Operations is tasked with inspecting these extinguishers monthly to assure they are in compliance, located where designated, and fully operational.  Additionally, the installation of extinguishers in new locations is reviewed and addressed as needed.

If you find an extinguisher that appears to be outdated or unusable, please be sure to let us know so we can make sure it is exchanged for an operational extinguisher.

Form:  Fire Extinguisher Check Sheet

Hazardous Materials

All areas have hazardous materials.  Whether it is obvious, like paint thinner, or not obvious, like hand lotion, you are guaranteed to have something hazardous in your work space.

All hazardous materials must have a Safety Data Sheet (SDS – formerly known as an “MSDS”) readily available.  The SDS provides critical information for emergency action, such as medical response, disposal, and storage.  This availability comes under the “Right To Know” program that is regulated by Cal-OSHA.  The district website has more information on this program and can be reviewed at:  http://www.losrios.edu/~risk/Hazcom.php.  You must be on a district computer to open this program.

Every two years, we are required to review our hazardous materials inventory and make sure that we have appropriate documentation for these items.  At that time, Operations will distribute the Hazardous Materials Inventory Forms (see “Reference” section) for completion.    The instructions for filling out these forms are as follows:

  1. Make as many copies of this sheet as you may need.  We recommend you make at least one copy prior to filling it out, just in case you need more.
  2. The Division is the full name (i.e., Behavioral/Social Science, etc.) and the department would be the sub-group (i.e., Child Dev. Center).
  3. Location is where the material is normally found.  For instance, if the Division is Advanced Technology, the Department is Cosmetology, and the location of the material is in the Cosmetology Building, then “COS” and the room number is the appropriate designation.
  4. “Material Trade Name/Common Name” – This would be the name on the label.  If you are using Isopropyl Alcohol, that is the name we are looking for.
  5. It is important that we know the Manufacturer since development of products may differ from company to company.  If you have correction fluid from “Liquid Paper”, it may have different ingredients than if you have correction fluid from “Maco”.
  6. Many products will not have a CAS #.  However, if it does, you will be able to find it on the label – it will specify “CAS #” – and we will definitely need this written on the form.
  7. “Maximum Amount On Hand” is the most you would have on hand at any given time.  For instance, if you usually have 1 or 2 bottles of Liquid Paper, but once a year you order a dozen, you must list “12 each”.
  8. Please make sure you use a unit, such as “each” or “gallon” or “pound”.

If you currently have a Safety Data Sheet on file, mark the “yes” box.  If you don’t, mark the “no” box.  (It does not have to be the same manufacturer as the material.)  If you don’t have the SDS, we will provide it for you as part of your info. update.

Forms: Hazard Communication – Fact Sheet, and Hazardous Materials Inventory.

Contact: Karen Chewning, 916-558-2453

 

Indoor Air Quality Management Plan

The Indoor Air Quality Management Plan has been developed to assist in the research of areas where a possible air problem may occur.

Although the air quality on campus is a primary concern with our Facilities Management Division and they make every effort to assure that the air we breathe is free of contaminants, there are those situations where someone may be sensitive to a specific allergen or other particulate matter.  When this occurs, the person(s) involved are requested to assist in correcting the problem by following the IAQ Management Plan.

Documents: Indoor Air Quality Management Plan

Outside Agency Inspections

Sacramento City College has a myriad of programs that require annual inspections – some require them more frequently.  If at any time, an inspector arrives in your area from a city, county, or state agency, please be sure to contact Operations.

In the “Reference” section you will find “What to do if Cal/OSHA Visits…”  This information page is very helpful in providing direction when Cal/OSHA comes to call.  Following this procedure for other agencies is recommended.

Permits

Operations is the office of record for campus permits.  It is here that you will locate the elevator permits, air compressor permits, and a number of other required permits.

If you have a program or equipment that requires permitting, or if you currently have permits for the same, please be sure to contact Operations to provide a copy of the permit.

If you would like to check the permits, they are available to review during normal business hours.

Safety Data Sheets

The Operations Division is the office of record for Safety Data Sheets (SDS). These sheets arrive with the shipment of specific items or in the mail following the purchase of these items.

The Global Harmonization System that takes effect as of January 2015, has made some significant changes to this information, as the new standard requires the Safety Data Sheets to be more readable for all parties worldwide.  It also has changed the “Material Safety Data Sheet” designation, to “Safety Data Sheet”.

The Operations Technician is tasked with making sure that all the information is properly distributed to the appropriate parties, and that any cross-references are filed as required, and will review the sheets for any new or safety related information that needs to be brought to the attention of the dean and the users.  This information will then be forwarded to the users with any recommendations on changes to current procedure or additional items, such as equipment that may need to be procured.

Safety Information

Operations is the safety office at Sacramento City College.  Besides having a library of safety information, we also do safety inspections upon request, or as scheduled.  (See “Safety Inspections” for more information.)  Additionally, much of the campus safety training is coordinated through this office.

Please check out the Safety and Risk Management webpage on the LRCCD website at:

http://www.losrios.edu/~risk/ for information on district programs.  You will need to be at a district computer to open this page.

If you see a safety hazard or violation or if you feel there is something that needs to be submitted for review, please fill out the “Employee Safety Information Sheet” (see “Reference” section) and submit it to the Operations office or VPA’s office.

Safety Inspections

Either identified by Operations or by department request, facilities are inspected for safety issues and/or violations.  In order to accomplish these, the Dean of the area, a staff member, instructor or classified or both, and the Risk Management Specialist from the district go to the facility with the Operations Technician and inspect the area.  During the inspection, recommendations are generally made to the area staff on “quick fixes”.

Following the inspection, the Risk Management Specialist usually provides her input into the report.  The Operations Technician combines that information with her own findings, compiles them into a comprehensive report including:

General Information page

Floor plans which designate specific safety items such as fire  extinguishers, emergency exits and first aid kits

  1. A contact list for the area
  2. A complete report of all the problems found, to include a description of the item, the appropriate code applying to the item (see next paragraph), and whose is responsible to make the correction
  3. A full reference section of all applicable codes and information.

Once the report is complete, it is put into a binder, a memo is written and placed on the front, and the complete document is forwarded to the dean.  Items that require work orders by Operations are generated by the Operations Technician and forwarded to the appropriate groups.

Approximately six months after the report is completed, the area is re-contacted to check status of the corrections.  The Operations Technician will make the contact and make notations on the Operations copy of the Inspection Report, and continue to monitor the progress, until all items are completed.

Applicable Codes:  In compiling the report, the Operations Technician will check OSHA regulations, ADA regulations, Ed. Code, Fire Codes, and other locations to assure that the appropriate code is applied to the cited section.  A copy of the code will then be included in the reference section of the report