2/13/14 SLO Assessment Committee Meeting Minutes

Meeting Minutes

Sacramento City College

Student Learning Outcomes Assessment Committee

Thursday, February 13, 2014

 

Chair:  Maria Regalado

 

Present: Marybeth Buechner, Jarom Burbano, Anne Danenberg, Patricia Harris, Julia Jolly, Ginni May, Josh Roberts, Rick Woodmansee

 

1. Announcements

  • A joint meeting of the SLOAC and the Department Chairs Council will take place on March 6 from 12-1 to discuss issues with program student learning outcome reporting. All SLOAC members were encouraged to attend.
  • SLOAC FLEX activities for the spring 2014 semester were announced. Two workshops, one from 12-1 on February 20 and another one from 12-1 on March 20 are scheduled. Input was requested regarding the format of the workshops. Patricia suggested that a “drop-in clinic” format is best, where anyone needing individual assistance with SLO assessment reporting can attend the workshop to receive assistance. That is the format the two workshops will follow.

 

2. Reports

  • Accreditation-Marybeth gave a report regarding the ACCJC review of the College Status Report on SLO Implementation that was submitted in fall 2012 (please see attachment). Marybeth summarized the review and emphasized two areas needing improvement that showed in the results. The first area is in the section titled “Programs with ongoing assessment of SLOs (ProLOs).” This area showed, on a scale of 1(less than 65% or not meeting expectations for effective practice) to 5 (100% or exceeding expectations for effective practice), SCC received a score of 1(47%). The second area needing improvement, measured on the same scale, is in the demonstrated awareness of students of the goals and purposes of courses in which they are enrolled. This area received a score of 2 (not fully meeting expectations for effective practice). The other areas reported on received scores ranging from 3 to 5 on the same scale which are satisfactory scores. In order to address the first issue, the instruction division copied all program review reports that the PRIE division did not previously have access to (years 2011-2013) and sent them to the PRIE office. Marybeth and Maria will review all of the program SLO assessment reports embedded in the program review reports to see if the percentage of programs with ongoing assessment of SLOs (ProLOs) has since showed an increase and to what extent. The second issue, student access to the goals and purposes of courses in which they are enrolled, will be addressed by posting this information on a public website by the end of the spring semester.

 

  • ISLO revision proposal-A report was given by Josh, Ginni, and Marybeth regarding some clarifications that need to be made to the Academic Senate regarding the reasons for the proposed revisions of the current institutional student learning outcomes (ISLOs). Marybeth and Josh were asked to present the following clarifications during the first reading of the proposal at the Academic Senate on March 4, 2014 (please see the attached draft constructed by Marybeth after this SLOAC meeting):

 

Currently, the SCC Institutional Student Learning Outcomes are a reflection of the areas covered in the SCC General Education Student Learning Outcomes (GELOs). Because students completing certificates do not take the GE courses, it was felt that the ISLOs should be modified to allow them to apply to both students completing degrees and students completing certificates. Current GE SLOs will remain as the expected learning outcomes for students completing the GE patterns. Students completing degrees will have completed the ISLOs as part of the General Education courses (see GELOs). Students completing certificates will have completed the ISLOs as a part of their required courses for the certificate.

 

 

  • SLO webpage update-Maria reported that, on Marybeth’s recommendation, the SLO website would be moved out from the PRIE website and be a primary website. Committee members agreed that this will make it easier for those seeking support and online SLO assessment reporting resources to access this support as the website will be more visible and will follow a simpler navigation path. Maria will be meeting with Don Button to accomplish this goal and to develop the website further.

 

3. Discussion of Program Student Learning Outcomes assessment reporting issues:

  • Josh and Ginni reminded the committee that the ACCJC review of the College Status Report on SLO Implementation is not a formal report. Marybeth suggested that the review could serve as a guide for improving and perhaps revising the percentage of Program Student Learning Outcome reports during a review of all ProLO assessment reports that are embedded in the program review reports from the years 2010 to 2013 (please see note under “Reports; Accreditation” above and the attached summary of the ACCJC review of the College Status Report on SLO Implementation).
  • Maria, Marybeth, and Julia are working on a review of the 2010-13 program review reports to see whether some program student learning outcome assessment reports have been missed and are influencing the percentage seen on the ACCJC review. It was proposed that a recount might raise the percentage.

 

4. Discussion of a plan of support for campus wide SLO assessment reporting:

  • Committee members emphasized that division support is needed in order to provide effective SLO assessment reporting. The idea of assigning each SLOAC member to work closely with a particular college division was discussed. Patricia noted that this might be an effective way of supporting campus wide SLO assessment reporting.
  • Providing the contact information of each SLOAC member on the new SLO website was suggested so that those who need individual help with SLO assessment reporting can have easy access to contact information of those who can help.
  • The role of Student Learning Outcome Assessment reporters for each department, a system for SLO assessment reporting that has recently been developed by the Department Chairs Council, was discussed. It was suggested that each department SLO reporter be encouraged to work closely in SLO assessment reporting with the SLOAC committee member who is assigned to that division in the near future. 
  • Julia suggested that both individual help and having a committee member work closely with each department SLO reporter would be the best ways to support SLO assessment reporting.
  • A discussion was held regarding a regular meeting time and day for the 2014 fall semester. The difficulty of this task due to time conflicts with teaching, administrative, classified, and other committee meeting schedules was noted. The current meeting times of twice per month at 12:00 on the second Thursdays and 1:00 on the fourth Thursdays of each month were discussed. It was stated that, since many other meetings are held at the noon hour and many faculty teach 1:00 classes, the 12:00 and 1:00 meeting times are not feasible for most committee members to attend. A later meeting time of 3:00 on Thursday or an afternoon meeting time on Friday was discussed. Finally, it was predicted that the twice monthly meetings will eventually turn into monthly meetings as faculty and other staff who do SLO assessment reporting become more comfortable with its processes. It was decided that the current meeting times be kept for this semester only. Committee members will come back to the next meeting with a more solid idea of the best permanent time and day for fall semester meetings.

 

 

5. Discussion of possible SLO assessment reporting computer program functions:

  • A computer program for course SLO assessment reporting was discussed.
  • A possible issue discussed was that of possible conflicts with a district-wide program should the entire district adopt a program for SLO assessment reporting in the future. It was decided that this possibility should not impede the development of a computer SLO assessment reporting system for SCC’s campus at this time.
  • Another possible issue discussed was that of different types of reporting called for by different disciplines or services of the college. It was decided that a basic and user friendly system of course SLO assessment reporting would help alleviate the issue of differences between academic disciplines, student services, and other services the college conducts SLO assessment reporting on.
  • A drop-down menu element was suggested that could be used to enter the information on the reports so that the computer program could then take the course SLOs and automatically map them to program SLOs and then to general SLOs. This would make the reporting of course, program, and general SLOs more uniform and easier for those doing the reporting. This might in turn help to increase timely SLO assessment reporting across the campus.
  • It was suggested that the proposed computer program be designed to be compatible with the program review cycle since it would be utilized to map course SLO assessment reports to program SLO assessment reports.
  • It was also suggested that the proposed computer SLO assessment reporting program be easily accessible to those using it from home since many who complete the reports do so from home.
  • The committee agreed to pursue the development of a computer program and will continue to develop ideas for the functions of the program.

 

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Upcoming SLOAC Meetings and SLO FLEX Activities:

  • FLEX Activity: SLO assessment reporting workshop on February 20th from 12-1. Location: TBA
  • SLOAC meeting: February 27th from 12-1.  Location: Rodda Hall South 273
  • Joint meeting of SLOAC and Department Chairs Council: March 6th from 12-1.  Location: TBA
  • SLOAC meeting: March 13th from 1-2. Location: LRC 105
  • FLEX Activity: SLO assessment reporting workshop on March 20th from 12-1. Location: TBA

Future Agenda Items:

  • Update on Program SLO reporting issues
  • ISLO proposal progress
  • SLO assessment reporting computer program development
  • SLO webpage update
  • Continued plan of support for SLO assessment reporting
  • Update on planned SLOAC activities for the spring semester
  • Demonstrations of SLO assessment reporting resources
  • Other items?

 

To place items on future agendas, email Maria Regalado at regalam@scc.losrios.edu.