2/27/14 SLO Assessment Committee Minutes

Meeting Minutes

Sacramento City College

Student Learning Outcomes Assessment Committee

Thursday, February 27, 2014

 

Chair:  Maria Regalado

 

Present: Dianne Bennett, Marybeth Buechner, Jarom Burbano, Julia Jolly, Norman Lorenz, Liam McDaid, Kimberly McDaniel, Nicholas Miller, Josh Roberts, Rick Woodmansee

 

1. Announcements

  • A joint meeting of the SLOAC and the Department Chairs Council will take place on March 6 from 12-1 to discuss issues with program student learning outcome reporting. All SLOAC members were encouraged to attend.
  • A SLOAC FLEX workshop from 12-1 on March 20 was announced. The facilitators of the workshop will be offering individual support with any SLO assessment reporting issues presented by those attending the workshop. All SLOAC members were encouraged to attend.

 

2. Reports

  • SLO Website Update – Maria gave a report regarding the progress of the new SLO website that is scheduled to open by the end of March. Some of the new features of the new website are that it will be more complete, more prominent, and easier to navigate. Currently, online SLO information is split and housed in two areas, the PRIE and Faculty websites. The PRIE website houses archives of the course SLO assessment reports and department multi-year assessment plans as well as templates for both. The Faculty SLO website houses all SLO resources used in course, student services, program, and general education SLO assessment reporting. These include SLO assessment reporting strategies, plans, and tools developed by previous and current SLO assessment committees as well as directories of members of the campus wide committees involved in SLO assessment reporting in all areas of student learning. The faculty site also contains the SCC Student Learning Outcome philosophy statement and charges of committees involved in supporting SLO assessment. The new SLO website will fold the archives and templates now housed in the PRIE site into the Faculty site and become the general SLO assessment website. It will also be more prominent and easily accessible throughout SCC’s new web pages. 

 

3. Discussion of Program SLO assessment reporting issues and their impact on ACCJC accreditation reports:

  • Marybeth gave a report regarding the ACCJC review of the College Status Report on SLO Implementation that was submitted in fall 2012. In summary, the review emphasized two areas needing improvement that showed in the report. The first area is in the section titled “Programs with ongoing assessment of SLOs (ProLOs).” This area showed, on a scale of 1(less than 65% or not meeting expectations for effective practice) to 5 (100% or exceeding expectations for effective practice), SCC received a score of 1(47%). The second area needing improvement, measured on the same scale, is in the demonstrated awareness of students of the goals and purposes of courses in which they are enrolled. This area received a score of 2 (not fully meeting expectations for effective practice). The other areas reported on received satisfactory scores ranging from 3 to 5 on the same scale.

 

In order to address the first issue, the instruction division, under the direction of Julia Jolly, copied all program review reports that the PRIE division did not previously have access to (years 2011-2013) and sent them to the PRIE office. PRIE staff then reviewed all program SLO assessment reports embedded in the program review reports to see if the percentage of degree/certificate programs with ongoing assessment of SLOs (ProLOs) has since showed an increase and to what extent. Marybeth provided a summary of this review to the SLOAC. The review showed an under-reporting of program student learning outcome assessment by several degree/certificate programs that participated in program reviews during the 2011-2013 reporting cycles.  Another discussion point made was that many who completed the program review reports during the 2011-2013 cycles are not yet familiar with the ProLO assessment reporting process and would benefit from more knowledge in this area. As a result of this discussion, the committee decided to take two actions on this first issue:

     

(1) Marybeth, as PRIE dean and accreditation liaison officer, will present the PRIE review report at the joint Department Chairs Council/SLOAC meeting on March 6th and request for department chairs to discuss the report with their respective department faculty. Department faculty will be asked to review their program review reports to determine whether ProLO assessment was in fact done but not reported during the 2011-2103 cycles. If department program faculty members determine that ProLO assessment was done for their respective programs but not reported on their program review reports, then they will be asked to report that it was done on the short summary report that PRIE will be providing. The increased documentation of ProLO assessment reporting should help with the under-reporting issue with ProLO assessment shown on the ACCJC report.

 

(2) The committee will focus on increasing support in this area in future workshops and other types of support for ProLO assessment reporting.

 

  • The second issue, student access to the goals and purposes of courses in which they are enrolled, will be addressed by posting a summary of this information on a public website by March 31.

 

4. Discussion of issues with the SLO Assessment Report template and the Department Multi-year Assessment Plan template:

  • Two frequently asked questions regarding SLO assessment reporting are (1) Should the semester in which the SLO assessment reporting is done be reported on the course SLO Assessment Report?; and (2) During which semester should the SLO assessment report be submitted, the semester during which the assessments are being done or the semester following the one in which assessments were done? The SLO Assessment Report template and the Department Multi-year Assessment Plan template don’t seem to provide enough information to answer these two questions with sufficient clarity. The committee agreed to address these questions in the following manner:

 

(1) Revise the SLO Assessment Report template to include information regarding the semester in which SLO assessments were done in the section where the department and year of the SLO assessments are recorded.

(2) Revise the Department Multi-year Assessment Plan template to clarify that the report is being submitted during the semester following the one in which the SLO assessments were made for the course listed on the plan.

 

5. Discussion of a plan of support for campus wide SLO assessment reporting:

  • The statement was made that the committee needs to formulate a process of the committee’s charge. In other words, what does the charge of the committee look like in action?
  • Committee members agreed that the SLOAC’s role in this process or action should be as a consulting body rather than as a supervising body. In pursuit of this vision of the committee’s charge, the following suggestions were made:

 

(1) Encourage members of the classified constituency to share in discussing the developing process.

(2) Use the Accreditation Standards as a rubric for constructing the process. Marybeth volunteered to summarize ACCJC requirements for SLO assessment reporting. This summary can then be used as a template for forming the process of the committee’s charge. Josh suggested that the procedures that result should then be piloted.

(3) The plan of campus wide support for SLO assessment reporting, using charge-based procedures, will continue to be discussed at future SLOAC meetings.

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Upcoming SLOAC Meetings and SLO FLEX Activities:

  • Joint meeting of SLOAC and Department Chairs Council: March 6th from 12-1. Location: RN 208
  • SLOAC meeting: March 13th from 1-2. Location: LRC 105
  • FLEX Activity: SLO assessment reporting workshop on March 20th from 12-1. Location: RN 208
  • SLOAC meeting: March 27th from 12-1.  Location: LRC 105

 

Future Agenda Items:

  • Update on Program SLO reporting issues
  • ISLO proposal progress
  • SLO assessment reporting computer program development
  • SLO webpage update
  • Continued plan of support for SLO assessment reporting
  • Fall 2014 Flex SLO Assessment Reporting Workshops
  • Demonstrations of SLO assessment reporting resources
  • Other items?

 

To place items on future agendas, email Maria Regalado at regalam@scc.losrios.edu.