Travel Procedures, Reimbursement, and Mileage Rate

College travel procedures include district policies on travel and reimbursement, forms to be completed, mileage rate, and processes to be followed in submitting and completing travel requests.

The Process

Travel Authorization Form Process Video [14:08]

Travel Procedures

Travel Procedures Presentation (PDF)

  1. Complete the Travel Justification Memo (PDF).
  2. Complete The Travel Authorization and Reimbursement Claim form. This five-part paper form is available from your division office.
    • View a sample of this form.
    • The form must be completed for all travel that involves reimbursement and for out of district travel regardless of whether reimbursement is requested.
    • Please review the process for completing this form.

Funding Options for Travel

  • You may qualify for Conference, workshop and travel (CWT) funds available through the Staff Resource Center.
  • Support for travel may be available from your divisions or from such categorical programs as Perkins. Please see your dean or supervisor for additional information.

Renting a Vehicle

When you rent a vehicle during authorized Los Rios travel, you must be an authorized driver. The rented vehicle is considered a District vehicle during the rental period.

District vehicle refers to District-owned or rented cars, vans, and trucks. All Los Rios faculty, staff, and employees who may be driving a District Vehicle must be enrolled in the DMV Notice Program. General Services will approve all drivers prior to driving a District vehicle. Once approved, the driver is considered an authorized driver.

District Vehicle Program (LRCCD Computers Only)

Travel Reimbursement/Mileage Rate Information

  • For specific information on the amount and allowable reimbursement expenses, please view the District regulations on travel and reimbursement.
  • The current IRS travel reimbursement for business-related travel (A.K.A. mileage rate) is $.575 per mile (as of January 1, 2020).