Scheduling Campus Facilities

Requests to use facilities for internal campus events must be on the Scheduling Campus Facilities Form and submitted to Facilities/Operations.

If you have already submitted a Scheduling Campus Facilities form, and need to include a diagram, please submit your set-up information on the Event Layout Form.

For an event to qualify as a “internal campus event,” it must meet the following criteria (LRCCD Policy P-1511):

  • Its primary purpose is to support the campus mission.
  • The activity/event must be under control/supervision of a District employee for the duration of the event.
  • Any fees charged for the event are deposited into District/Campus accounts and used to support activities or campus programs.

For activities not meeting all of the criteria, please refer to the Facility Use – Community Events webpage.


Frequently Asked Questions

Can I check to see if a room is available before filling out the form?

No. We receive many requests daily, so in order to prioritize and process reservations effectively, we will not check the availability of a facility beforehand.

Your division administrative assistant has access to the campus “shared drive” and can check the facilities calendar for room availability before submitting a request.

What facilities can I reserve?

We schedule Non-Instructional Facilities: RHN 258, LRC 105, City Café #1, City Café #2, SOG 119, PAC 102 and Instructional-Facilities (classrooms & smart rooms) around credit classes.

Student Center West Hall, Cultural Awareness Center, and the Veterans Resource Center are scheduled through Student Leadership & Development.

Labs and department conference rooms are scheduled through the corresponding Division Offices.

What forms do I need to fill out to reserve spaces?

Non-Instructional & Instructional Facilities complete the Scheduling Campus Facilities FormRequests will not be accepted over the phone and/or without paperwork.

Student Center West Hall, Cultural Awareness Center & Veterans Resource Center complete the Student Leadership & Development Event Request Form and return via email or hand deliver to Student Leadership & Development.

How do I get the media equipment I need?

For audio systems, screen set-up, more elaborate media needs or tutorials for permanently installed equipment, be sure to check “yes” when prompted on the Scheduling Campus Facilities Form.

What about tables, chairs and other setup needs?

Any tables, chairs, etc. that you require for your event need to be indicated on the Scheduling Campus Facilities Form. Setups will not be accepted with less than 2 weeks’ notice. If you already submitted a Scheduling Campus Facilities form and need to include a diagram, please submit your set-up information on the Event Layout Form.

How soon will I hear back regarding my request?

We require at least five (5) business days for processing reservations and at least ten (10) business days for requests with custom set ups.