Facilities Rental Application

Terms of Use

  • • At least thirty (30) business days are required for processing. Requests received less than thirty (30) business days prior will be charged an administration fee of $50/day minimum.

    • Any cancellation less than sixty (60) business days prior to the event will result in only a fifty percent (50%) refund of the entire rental fee.

    • An insurance certificate showing at least $1,000,000 general liability coverage and naming Los Rios Community College District 1919 Spanos Court, Sacramento, CA 95825 as additional insured including an endorsement page must be provided to the campus no later than ten (10) business days prior event.

    • Payment is due no later than ten (10) business days prior to event.

    Permit Holder may use the facilities only for the stated purpose(s). Permit Holder is responsible for returning facility to its original condition and will be charged for extra clean-up and/or damages. Permit Holder agrees that the District makes no representations or warranties as to the fitness and/or condition of the facilities which the permit holder is entitled to use, and Permit Holder agrees to take such property and facilities as is. Permit Holder is responsible to ensure that the property and facilities are in proper and safe condition to be used for the purpose stated. Permit Holder shall inspect such property and facilities before they are used and take affirmative steps where necessary to warn users or rectify hazards in order to prevent injuries or damage to property. Permit Holder shall refuse the use of facilities if unsatisfactory conditions are not rectified prior to scheduled use. Permit Holder must comply with all rules and regulations of the District as set down by the Board of Trustees including campus parking and other rules and regulations. Permit Holder may not assign any right or obligation under this Use Permit.

    Indemnification: The Permit Holder shall defend, indemnify, and save harmless the Los Rios Community College District, its trustees, officers, agents, members, employees, affiliates, consultants, subconsultants, volunteers, and representatives, and each of them, of and from any and all claims, demands, suits, causes of action, damages, penalties, violations of employee occupational health and safety laws, costs, expenses, attorneys’ fees, losses, or liability, property damage, personal injuries to (including, but not limited to, bodily injury, emotional injury or distress, sickness, or disease) or death of persons, in law or in equity, of every kind of nature whatsoever which actually or allegedly arises out of, is related to or connected with the Event or this Use Permit.

    Special equipment or assistance: Special equipment or assistance needed must be specified in advance. Please be specific and include furniture arrangements and/or technical needs. District furniture, apparatus, and/or equipment shall not be removed, altered, or displaced without permission from an authorized District employee.

    When the buildings or grounds are used by groups where the participants are less than 18 years of age, Permit Holder must furnish adult supervision. Smoking and eating/drinking is prohibited in all school buildings. Possession, sale or consumption of alcoholic beverages, or being under the influence of alcohol or drugs is prohibited on District property. Fire Department regulations prohibit the use of lighted candles, torches with open flames or fire of any type on District premises. Materials used for decorations shall be flameproof and must be removed from the facility after use.

    Permit Holder may use the name of the College and its address in giving directions to the Event. District in its sole discretion shall have the right to approve or reject any notices, flyers, posters, press releases, advertising copy, electronic media, and/or Internet websites and information utilized by Permit Holder to promote the Event.

    This Permit may be revoked for any reason without prior notice. Also, failure to comply with the terms of this permit, any relevant policy, regulation or law shall result in revocation of the permit. Upon revocation, District shall not be liable to Permit Holder for any direct or indirect damages, consequential or incidental damages, including loss of revenue or profits. Permit Holder will be notified of revocation by telephone.

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Applicant Information


Organization Information


Event Information

  • Total Facility Time (including setup/cleanup)

  • Event Time

  • Admission (if any)


Event Questionnaire

  • and must be arranged through Aramark. Aramark has contractual, exclusive food service rights for catering and food service in the Los Rios District. Please contact Aramark to submit a request here.


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